CodeTwo Email Signatures For 365

Administrators can create, edit, and deploy email signatures for the whole company from a single control panel. Changes made once apply instantly across every user, eliminating inconsistent formatting, outdated job titles, or incorrect contact information circulating in employee emails.

• Manage signatures for all departments and branches from one place
• Assign different signature designs based on department, role, or location
• Update signatures company-wide in minutes without touching individual mailboxes

CodeTwo integrates directly with Microsoft 365 and Outlook, applying signatures on the server side rather than relying on local Outlook settings. This means signatures display correctly regardless of the Outlook version or the device an employee uses to send an email.

• Signatures apply automatically to new emails, replies, and forwards
• No manual copy-paste or local installation required from employees
• Works seamlessly with Outlook desktop, Outlook on the web, and mobile Outlook apps

CodeTwo supports fully customizable HTML signature templates, allowing businesses to design signatures that match their brand identity precisely, including logos, banners, social media icons, and marketing visuals.

• Build signature templates with company colors, fonts, and logos
• Add clickable social media icons and website links
• Insert dynamic fields such as name, job title, phone number, and department automatically

CodeTwo synchronizes directly with Microsoft Entra ID (formerly Azure Active Directory), pulling employee data such as names, titles, departments, and contact numbers straight into signature templates. This keeps every signature accurate and up to date without manual data entry.

• Automatic sync of employee details from Entra ID
• Signature fields update instantly when employee data changes
• Reduces errors caused by outdated or incorrect manual entries

Beyond signatures, CodeTwo allows organizations to configure and manage automatic replies centrally, ensuring out-of-office messages and department-level auto-responses stay consistent with brand standards, even when employees forget to set them personally.

• Configure automatic replies for the organization or for a specific department
• Ensure consistent tone and branding in out-of-office responses
• Schedule automatic replies ahead of holidays and leave periods

Because CodeTwo applies signatures on the Microsoft 365 server rather than within a specific email client, signatures remain consistent across desktops, laptops, tablets, and smartphones.

• Signatures appear identically on every device employees use
• No separate configuration needed for mobile Outlook users
• Consistent branding maintained across the entire organization every time

CodeTwo email signature software doubles as a lightweight email marketing channel. Businesses can insert promotional banners, event invitations, or seasonal campaigns directly into employee signatures, turning routine business correspondence into a marketing touchpoint.

• Add rotating banners for promotions, events, or announcements
• Target specific campaigns to specific departments or teams
• Track banner performance to measure engagement with signature campaigns

For larger organizations in the UAE with multiple offices or departments, CodeTwo provides enterprise-grade administration tools that simplify governance and compliance across the business.

• Role-based access control for signature administrators
• Detailed reporting on signature deployment and usage
• Support for multiple brands, subsidiaries, or business units under one tenant