Activity Monitor Overview. User monitoring for business
You don’t have time to babysit them at their computers – and spending valuable IT time investigating these trouble-makers is prohibitive. You’ve got a business to run!
Sadly, your people are out of control. They’re on Facebook. Looking for designer shoes on eBay. Watching funny cat videos. Conquering a Massive Multiplayer kingdom. Even worse, confidential information is leaking outside your network – but who did it?
Get the Employee Monitoring Software that Works
Monitor every PC on your Local Area Network. Whether you’re monitoring company workstations or university campus network users, catch them in the act. Show them the proof. Take action. Our computer activity monitor solution lets you:
- Remotely Monitor Without Them Knowing. View their computers in real time – from your own PC. SoftActivity Monitor works invisibly, without slowing down their PCs.
- Track websites visited. Tom from accounting was on Facebook for 3 hours a day, every day this week? Let him explain that to HR.
- Record their e-mails. End workplace harassment, IP theft and more.
- Record keystrokes in work apps, emails, websites and IM chats in real time. See what’s happening as it’s happening.
- View multiple computers at the same time in your network. See disasters coming and prevent them from happening.
- Generate reports and schedule screen captures. Then show the bad guys the evidence. Even better, show everyone.
- Protect against insider threats. Your employees could be putting your company at risk.
LIVE VIEW OF REMOTE DESKTOPS
You can easily have a look at any user’s desktop in real time. Dashboard shows at a glance live view of remote screens, like a security camera.
EMPLOYEE INTERNET MONITORING
View their web surfing history. Record all URLs visited in any web browser including social media, webmail, search history and other websites.
SoftActivity even records Internet activity when a user is browsing in Incognito/InPrivate mode, or clears their web browser history.
Top Websites report shows the total time spent by users on each website.
MONITOR PROGRAMS USAGE
Monitor programs usage activity in real time. With this feature, you know what applications and for how long your users run during the day.
Top Programs report shows what applications users spend the most time.
Programs usage log with time stamps and screenshots for every user.
Our employee monitoring tool records local and remote sessions, such as RDP/RDS, TeamViewer, LogMeIn, and others on your computers. Monitor your remote employees.
WEB CONSOLE FOR ADMINS AND SUPERVISORS
View PC activity reports for all computers and users in a convenient Web Console using a web browser. Web app server is installed on-premise.
Access control: web console accounts for multiple supervisors/managers with limited access only for viewing certain users or groups.
Dashboard with company-wide stats of computer usage: top used programs, websites, most active users Search reports and filter by date, computer, the user or a group.
Export reports to HTML for printing or saving as PDF, or to Excel (in CSV format) for advanced analysis and reporting.
If a user breaks company’s computer use policy, their supervisor or the admin gets an instant alert notification.
Admin can create alert rules based employee activity, such visited websites, used applications, files or typed keystrokes.
A set of pre-defined rules is supplied for popular social media, video websites and other unproductive categories, copying of files to USB, etc.
Get alerts by email and view policy violations in the web console. Spend less time monitoring users and take action at the right time when it matters.
TRACK USER ATTENDANCE
Record attendance and boost employees productivity. Time tracking of user sessions with the following information displayed for each work session:
- Log in, log off timestamps for tracking work hours
- Computer and user name
- Session duration
- Top 5 used programs
- Top 5 visited websites
- Total number of typed keystrokes
- A complete timeline of screenshots
EMAIL AND IM COMMUNICATIONS HISTORY
Record Emails sent and received by employees on their work computers. Supported email systems:
- Microsoft Outlook with Microsoft Exchange® accounts;
- Microsoft Outlook with POP3/SMTP/IMAP accounts via SSL or unsecured;
- View Webmail messages on a series of screenshots on Top Websites tab in Web Console, and in a keystrokes log
Records their Skype chats including sent and received messages. Note: currently the latest version 8.x of Skype for Desktop is not supported.
Chat in other messengers can be seen on a series of screenshots in Top Programs report
VIEW KEYSTROKES IN REAL TIME
View keystrokes typed by users in real time on your screen with our employee monitoring software. You can also view keystrokes history in the web console. Passwords, emails, chat conversations – you have the full picture!
SoftActivity’s keylogger technology supports all international characters and allows monitoring keystrokes in English, Spanish, Japanese, Chinese, Cyrillic, and any other languages.
Note: keystrokes recording is optional and can be turned off by the admin if required by the company’s policy or industry regulations.
INTELLISNAP™ TECHNOLOGY FOR SCREENSHOTS
The system takes snapshots of the remote PC screen with SoftActivity’s IntelliSnap™ technology. Easy monitoring of employee activity without your presence.
Screenshots recorded on all network computers are stored in a single centralized location on the main computer/server.
View detailed browsing history for each website as a series of screenshots. Easy to track their Facebook, Webmail (such as Gmail, Yahoo mail, Outlook.com, etc), Google searches, web-based IM, chats, forums.
Filter screenshots by an application or a website that it’s been recorded for screenshots.
IntelliSnap™ technology can capture screenshots based on user actions, rather than just time intervals. You will see a copy of the employee screen for every visited web page, every sent or received email or instant message. It can capture screenshots from once every second to once in a few minutes.
POWERFUL SERVER DATABASE
SoftActivity Web Console is powered by PostgreSQL high-performance open source database server for storing activity logs collected from the monitored computers. It allows storing a large amount of data on premise.
PostgreSQL is included in the installation package and runs on-premise on a customer’s server or admin’s PC. Customers have an option to use their existing PostgreSQL server installed on Unix or Windows platform.
SoftActivity Monitor Server application downloads activity logs from Agents into the Central Log Database. Logs do not consume a lot of disk space on the monitored computers.
RECORD ACCESS TO SENSITIVE FILES
Trace and prevent information theft by employees.
Track possible file theft by employees on USB flash drives or external hard drives.
View what documents they open and save. Track files users download from the Internet, upload or attach to emails.
Monitor all types of drives: local, network, flash/thumb drives, hard drives connected by USB or Firewire 1394. Monitor selected folders that contain sensitive files.
View all file operations such as Read, Write, Delete, Rename and Move.
COMPLETELY SECURE EMPLOYEE MONITORING
Only authorized managers and supervisors can connect to a remote computer or sign in to the on-premise Web Console to view employee activity logs.
Network communications are encrypted with SSL. Central Log Database is securely stored in PostgreSQL server installed on-premise.
If required for HIPPA, or PCI compliance, the database and screenshots can be stored on an encrypted drive, using BitLocker or other OS- or hardware-level encryption technology.
No data flows outside of your company’s network – the system is not cloud-based.
Logs that are temporarily stored on the monitored employee computers are encrypted and protected by NTFS permissions, so the users cannot view or modify them.
Not detected as a threat by most antivirus products. Although we recommend adding an antivirus exclusion to avoid future detection.
SoftActivity stealth technology makes our PC monitoring software completely invisible for monitored users:
- No files on a hard drive, no processes in Task Manager or services in Windows are visible to monitored users.
- No icons on the Desktop or Start menu, no windows displayed, no traces of monitoring tools.
- Admin can install Agent remotely and silently on the monitored computers and start tracking users in seconds.
- You can invisibly monitor employee computers of even advanced users such as IT staff, developers or system administrators.
Network Administrator can easily and quickly install Agent, a client part of the software, remotely to multiple monitored computers, invisibly for users.
Mass-deploy Agent application onto computers you want to track in your Active Directory Domain via Group Policy or a Powershell script.
Install Agent locally by running an installation file. Optionally, include installed Agent into an OS image for Virtual Desktop (VDI) deployments.
Agent application uses minimal resources of a monitored PC. There is no overhead on CPU, RAM, battery life and or drive space, and no noticeable impact on the user’s experience.
CONTROL OVER THE NETWORKED COMPUTERS
View remote running applications, including system processes. Start or terminate apps remotely.
Turn off or restart computers remotely, or log off a user, and more.
SUPPORTS MULTIPLE USERS & DEPARTMENTS
SoftActivity solutions are used in small businesses with a simple LAN, as well as in large organizations with multiple departments and physical locations.
Multiple managers in a company can track users in their departments. Create accounts for managers in the Web Console and assign access to certain users or groups.
In addition, the Monitor console desktop app can be installed on a manager’s computer for real-time viewing.
An employee’s computer can be monitored by more than one supervisor at the same time from their workstations in real time. View how to setup SoftActivity Monitor in your network architecture
INTERNATIONAL & MULTI-LINGUAL APP
SoftActivity employee monitoring solution can record and display emails, chats, keystrokes and all reports in any language. SoftActivity Monitor is a Unicode program.
The user interface is available in these languages: English, German, Spanish, Italian, French, Portuguese, Portuguese Brazil, Russian. Web Console: English language only.